Job Description

Job Description

Who We Are:

Are you ready to join one of the fastest-growing accounting firms in the nation? At Archer Lewis, we’re proud of our rapid growth and success as we seek to serve local businesses and their owners across the country. We’re looking for passionate individuals to help us on our mission of freeing up our clients to focus on their passions. If you’re seeking a rewarding career in a thriving firm where your expertise and contributions truly make an impact, Archer Lewis is the place for you.

Archer Lewis is driven by the simple mission of helping local businesses and their owners spend less time on tax and accounting and more time on their passions. As one of the fastest growing accounting firms in the country, we are delivering our exceptional client service to new clients every day. With a focus on integrity and humility, we’ve built a culture where our people are empowered to grow professionally and deliver value to clients across a variety of industries. As we expand our national footprint, we’re dedicated to maintaining the highest standards of accounting while fostering an environment that supports teamwork, development, and career advancement.

Job Title: Operations Associate / Receptionist

Location: Portland, Maine (On-site)

Pay: $18 – $24/hour (based on experience)

Job Type: Full-Time | In-Office

Industry: Accounting / Professional Services

About the Role

We are a growing CPA firm in Portland, Maine, seeking a professional, organized, and friendly Operations Associate / Receptionist to support our team and ensure smooth day-to-day office operations. This is a client-facing position that plays a key role in both the administrative and client service functions of the firm.

If you are detail-oriented, enjoy working in a collaborative office environment, and can juggle multiple responsibilities with a positive attitude, we’d love to hear from you.

Key Responsibilities

• Greet clients and visitors in a professional and welcoming manner.
• Answer and direct phone calls, take messages, and manage voicemail system.
• Schedule client appointments and assist with calendar management for the team.
• Handle incoming and outgoing mail, packages, and courier services.
• Assist with document management: scanning, filing, and organizing physical and electronic records.
• Maintain the appearance and functionality of the office (e.g., supplies, cleanliness, equipment).
• Support tax season operations, including assembling tax return packets and processing client documents.
• Provide administrative support to accountants and leadership as needed.

Qualifications

• 1–3 years of experience in an administrative, receptionist, or office support role (experience in a CPA firm or professional services setting is a plus).
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Comfortable using Microsoft Office (Word, Excel, Outlook) and working with office technology.
• Ability to manage multiple priorities and maintain confidentiality.
• Professional appearance and demeanor.

What We Offer

• Competitive hourly wage based on experience ($18–$24/hour).
• Supportive, team-oriented work environment.
• Opportunities for growth within the firm.
• Paid time off and holidays.
• Convenient downtown Portland location.

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