Job Description

Job Description

Job Description

Job Title: Accounting Specialist

Reports to: Regional Controller

Type of Position: Full-time

About Company:

For more than 4 decades, ACL Airshop has been providing solutions for air cargo transportation and aviation customers around the world. ACL Airshop offers unique products and services to numerous leading passenger and air cargo carriers; operating on six continents at a majority of the world's Top 100 air cargo hub airports. ACL Airshop operates in five pillars of highly complementary business segments: ULD Leasing, ULD Sales, ULD Repair, ULD Control, and Cargo Control Products Manufacturing. ACL Airshop fosters a high-performance culture where employees can feel valued, empowered to excel beyond their roles, and engaged.

Job Summary:

The Accounting Specialist will be responsible for performing day-to-day accounting functions with a focus on accounts payable, in a fast-paced global sales & manufacturing environment. This role ensures the accurate and timely processing of vendor invoices, expense reports, and payments while maintaining compliance with company policies and industry regulations. The Accounting Specialist will collaborate closely with procurement, operations, and finance teams to resolve discrepancies, maintain vendor relationships, and support month-end closing activities. Strong attention to detail, organizational skills, and commitment to accuracy are essential. 

Principal Duties & Responsibilities:

Accounts Payable

• Review and process supplier invoices (including freight), ensuring accuracy in data (purchase orders, receiving BOL docs, quantity, price, etc.), approvals, and supporting documentation. 
• Prepare, schedule, and process vendor payments (check runs every other week). 
• Post and reconcile supplier invoices, credit memos, employee reimbursements & company credit card expenses, and intercompany transactions. 
• Processing of company credit card expenses. 
• Maintain organized records of all AP activity.

Supplier Account Management

• Maintain and update vendor information, including W-9s and new vendor setup. 
• Communicate with suppliers regarding payments and account inquiries. 
• Manage the AP email inbox, responding to requests promptly and professionally. 

System and File Maintenance

• Verify invoice details (pricing, quantities, unit measures) against purchase orders and receiving documentation. 
• Ensure proper posting of payments in accounting systems. 
• Maintain accurate and organized AP files for open, closed, and pending invoices and purchase orders. 
• Check Positive Pay in bank daily. 

Reporting and Reconciliation

• Prepare daily cash reports and distribute them to leadership. 
• Assist with month-end reporting, including AP aging and bank reconciliations. 
• Filing 1099s at the end of the year. 
• Flag and resolve discrepancies, escalating when needed. 

Flexibility and Support

• Assist with occasional Accounts Receivable tasks, journal entries, and reconciliations as needed. 
• Participate in special projects or process improvements that support the Finance team’s goals. 

Required Skills/Competencies/Abilities/Personal Attributes:

• Excellent written and verbal communication skills, with the ability to interact with all levels of the organization and external vendors.
• Strong attention to detail and organizational skills. 
• Ability to manage multiple priorities while meeting deadlines. 
• Proficiency in Microsoft Excel and familiarity with accounting software (NetSuite, Microsoft Dynamics NAV, or similar preferred). 
• Flexible and adaptable to changing priorities. 
• Positive, proactive, and solutions-focused mindset. 
• Comfortable working both independently and collaboratively within a team. 

Education and Experience:

• Bachelor’s degree in finance, accounting or related field. 
• 2-5+ years’ experience in accounting handling AP processes; preferably in aviation, logistics, or ULD leasing. 
• Understanding of relevant laws and regulations related to debt collection. 

Work Schedule/Location & Other Requirements:  

• Hybrid
• Monday-Friday
• Location: Greenville, SC

Pay & Benefits: 

• Base Pay
• Annual Target Bonus, awarded based on company performance
• Annual Merit Increase, awarded based on individual performance
• Company Paid Holidays
• PTO
• You will be eligible for benefits including medical, dental, vision, voluntary life insurance, short- and long-term disability, and other supplemental plans on the 1st day of the month, following sixty (60) days of employment. Eligibility for 401(k) begins after ninety (90) days of employment. Employee premiums for benefit plans is determined by the Plan provider(s).

The description above is only a description of the work and not an exhaustive list. The person who fulfills this position is therefore obliged to carry out all activities which are reasonable for this position.

An Equal Employment Opportunity Workplace
It is the policy of ACL Airshop to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, ACL Airshop will provide reasonable accommodation for qualified individuals with disabilities.

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